Understanding Guest Modes

Choose between pre-registered Group Mode or anonymous Open Joining Mode.

Introduction

Presentation Assistants allows you to control how your audience accesses your room. Depending on your needs—whether it's a formal classroom or a public webinar—you can choose between Group Mode and Open Joining Mode.

Feature Group Mode Open Joining Mode
Guest Setup Pre-loaded by the presenter via CSV or manual entry. Anyone can join instantly; no data stored beforehand.
Identification Uses verified Guest Codes linked to specific users. Guests join with a generated Room Code and common passcode.
Best For Classes, recurring training, and exams. Webinars, public talks, and quick polls.
Room Code Custom Group Name (e.g., "CS101"). Temp-generated 6-character code.

Available in Both Modes

Core interactive tools available to all guests:

  • Synced Slides & Code Editor
  • Drawing Board & Web Terminal
  • Discussion Panel
  • Live Voting & Surveys

Group Mode Exclusive

Advanced tools for formal audience management:

  • Personalized Group Calendar
  • Badge & Achievement System
  • Buzzer Rounds & Live Question Queue
  • Voice Assistant Attendance Tracking
Attendance Note: In Group Mode, the host can use Voice Assistants to randomly pick guests and ask pre-prepared questions, providing a dynamic way to track engagement and attendance.

Group Mode

In Group Mode, you maintain a "Roster." This is ideal for classrooms or teams where you want to track attendance and individual progress.

Data Preparation

Upload a .csv file (no header row) with these 5 columns:

Unique ID | First Name | Last Name | Email (opt) | Phone (opt)
Joining Logic: The Unique ID you provide serves as the guest's initial Guest Code. Once they join, they can update it to a stronger, private code.

Open Joining Mode

Open Joining is designed for maximum speed and anonymous participation. No audience data setup is required.

Instant Access

The system generates a unique 6-character Room Code for the session. All guests use the same Common Guest Passcode displayed on your screen.

Note: Guest data is not stored in your permanent audience database in this mode.

How Guests Join

Regardless of the mode you choose, all guests join your presentation through a single entry point:

presentationassistants.com/live
Launching the Room

When you Launch your presentation, the necessary login credentials for guests will be displayed prominently at the top of your host page:

Group Mode

Your Group Name acts as the Room Code. Guests use their Unique ID (from your CSV upload) as their initial Guest Code.

Open Joining Mode

The system displays a temporary 6-character Room Code and a Common Guest Code. Guests use these shared credentials to enter instantly.

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